how to declutter your inbox

Decluttering is a hot topic currently. One of the hardest things to declutter is your email. That’s why I was so pleased to come across this helpful article: 13 Email Management Best Practices To Declutter Your Inbox

Email management also goes hand in hand with time management, because email is such a time hog.

These are the 13 tips from the post to give you a quick overview. Read the full details by linking to the article. I have added my comment to each tip.

  • 1] Allocate a specific time for email every day
    • This creates a system and frees up time
  • 2] Hit that “delete” button
    • How many emails are still stuck in your inbox that you meant to get to sometime?
    • Remove as much as you can and archive the rest.
  • 3] Labels, folders, and categories to the rescue
    • I have been doing this for years and it is very helpful.
  • 4] Unsubscribe or “mass unsubscribe”
    • They say that works great, but for me I just might get overenthusiastic and remove something that I will later regret and then when I go looking for it I can’t remember the site or name.
  • 5] Set up filters to send emails where they belong
    1. Filters are another important part of a system. Automate as much as possible.
  • 6] Multiple inboxes to the rescue
    • What a great idea. These are the instructions on how to do it in Gmail.
  • Click on the top right corner of your primary Gmail inbox.
  • Select “Settings” under the dropdown.
  • Click on “Labs” in navigation and search for “multiple inbox” in the search bar. Make sure you save changes.
  • Once you are done, go back to “settings” and you will be able to see a new tab on the extreme right called “Multiple Inboxes.” Click on it and fill up the details.

  • 7] Convert your group email accounts into shared inboxes
    • I don’t have any experience with this.
  • 8] Apply the 80/20 Rule
    • Shift your focus needs to the 20% of the emails you are getting the highest value from.
  • 9] Pause your inbox
    • Boomerang is an easy tool that acts as a personal secretary and reminds you if you don’t hear back from someone.
  • 10] Touch it once
    • This frees up time and makes you more productive.
  • 11] Flag emails that need ‘more’ attention
    • Flagging emails in Outlook is quite straight forward, but not so in Gmail.
    • Check out this YouTube video to see how you can use Tasks in Gmail to flag your emails.
  • 12] Disable social media email notifications
    • You can do this quite easily by logging in to your accounts and deactivate all email notifications.
  • 13] Set up default replies

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